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Payroll Tax Administrator

Company Name:
Quest Solutions Group, Inc
Responsibilities:
The Payroll Tax Administrator is responsible for all payroll tax activities. The Payroll Tax Administrator ensures all payroll tax transactions are in compliance with company policies, as well as, all state and federal requirements. Discretion must be exercised in the Payroll Department as when processing or discussing wages, benefits, job status, or other compensation. The Payroll Department is committed to "never missing a payroll" and thus requires teamwork and commitment from all members of the team at all times.
The Payroll Tax Administrator is responsible reconciling payroll tax reporting after each pay run to ensure accurate filings by the tax service provider. This includes being a source of reference on the payroll taxes, providing instructions on various procedures; notifying personnel of procedural changes and acting as a liaison between Payroll and the payroll vendor. The Payroll Tax Administrator is expected to stay current on enhancements, issues, trends, and legislation that may affect payroll tax filings.

The Payroll Tax Administrator is responsible for the centralized payroll tax reporting, in compliance with all applicable laws. This includes: monthly, quarterly and annual tax filings. Coordinating the printing and filing of W-2s with the payroll vendor.

The Payroll Tax Administrator is responsible for reconciling payroll taxes to the general ledger and preparing journal entries. Payroll Tax Administrator is also responsible for reconciling cash activity to the general ledger.

The Payroll Tax Administrator is responsible for reconciling payroll reports to the 941s and W-2s.

The Payroll Tax Administrator is responsible for supporting Payroll Associates and managers at plant, mill, and corporate locations, on sensitive matters relating to the payroll taxes. This includes providing resolution to issues communicated via the Help Desk system, by phone, fax, e-mail, or in person.

The Payroll Tax Administrator is the liaison with outside vendor for monitoring unemployment rates. The Payroll Tax Administrator will liaison with internal departments for payroll tax related issues.

The Payroll Tax Administrator will also be involved in special projects and research as needed. The Payroll Tax Administrator will also gather and report requested data to internal and external recipients.

The Payroll Tax Administrator is responsible for: knowing and following the policies and procedures of the company; for sharing information that would benefit other members of the team; for finding ways to improve the delivery of service to internal and external customers; helping protect the financial assets and operations of the Company.

The Payroll Tax Administrator, as a member of the Team as a whole, is expected to continually strive to strengthen our business philosophy of Meeting the needs and exceeding the expectations of our customers. This includes supporting our Commitment to Service which involves doing what's right for our customers, focusing on strategies that add value and support growth, and keeping the promises that we make.


Basic Qualifications:
Bachelor's degree
4+ years previous work experience in multi-state payroll operations with a solid understanding of payroll tax-reporting.
Strong attention to detail

Preferred Qualifications:
Previous processing experience with Ceridian, or similar payroll operating system.
FPC or CCP (Fundamentals of Payroll Certification or Certified Payroll Professional) certification a plus.

Knowledge, Skills & Abilities:
Strong computer skills and attention to detail.
Strong inter-personal skills with the ability to communicate effectively over the phone.
Solid written and verbal communication skills with the ability to communicate to multiple audiences and purposes.
Strong appreciation for the retention and management of confidential information.
Ability to work in a fast paced environment and handle multiple requests simultaneously.
Strong problem solving skills with the ability to create alternative solutions.
Strong listening and evaluating skills.
Strong organizational skills.
Able to work flexible hours or overtime as needed.
Previous experience working in a team environment preferred, or a strong understanding of the importance of open communication and information sharing among co-workers.

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